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Reverse Archiving: The differences between short term and long term data retention and their implementation

Akins IT • Mar 18, 2016

When discussing or reviewing data retention and archiving data, what you should determine is if the data is going to be for short term or long term storage.  Generally speaking, short term archived data is part of a disaster recovery plan. Some examples of situations where you may wish to pull data from archives would be for accidental deletion, data corruption, or maliciously effected files. Long term storage is going to generally be data that is beyond 30 to 45 days, and often is stored off local storage, off site, or offline on media like DVD or tape. This type of data would likely be recovered for historical review, legal requests, or compliancy regulations.


It's also important to think about the cost differences.   First, repeatedly archiving data multiple times is going to add extra expense.  This should not be difficult for you to overcome by using an archive mechanism that evaluates previous backups with a CRC or MD5 value and compares that value to the current proposed data set to be archived. Additionally before being archived, the file or directories can be reviewed for their date time stamp. By reducing repetitive storage you should find you can lower your costs associated with the actual storage by preventing usage of physical media, and by lowering time of human interaction of the archiving process.


The downside to restricting the archive process to prevent data duplication is that if the single data set is lost for any reason, there is no other way of retrieving the data. Performing a mixture of the two processes, also known as Active Archiving, allows the cutting of costs with leveraging minimal amounts of data duplication. While this requires more effort upfront from IT, the long term benefits to a solid process allow for more data to be archived at a lower total cost of operation.

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Navigating the Future of Work with Microsoft 365 Copilot Prompts

By Shawn Akins • 15 Apr, 2024
In the ever-evolving landscape of the digital workplace, Microsoft 365 Copilot stands as a beacon of innovation, guiding users through the complexities of their daily tasks with ease and efficiency. As we embrace this new era of work, understanding the capabilities and utilization of Copilot prompts becomes essential. What are Copilot Prompts? Copilot prompts are intelligent cues that empower users to harness the full potential of Microsoft 365. They are designed to understand the context of your work and provide suggestions that are not only relevant but also tailored to enhance productivity.  The Power of Contextual Understanding At the heart of Copilot prompts is the advanced AI that meticulously analyzes the content you're working on. Whether it's an email, a document, or a spreadsheet, Copilot grasps the essence of your task and offers prompts that propel you forward. Streamlining Collaboration Collaboration is the cornerstone of modern work, and Copilot prompts are the perfect ally. They facilitate seamless communication by suggesting replies in emails, aiding in the co-authoring of documents, and ensuring that your team stays on the same page. Enhancing Creativity Beyond the realms of productivity, Copilot prompts also serve as a muse for your creativity. They can assist in drafting compelling narratives, generating ideas, or even crafting personalized messages that resonate with your audience. Learning and Growing with Copilot As you interact with Copilot prompts, they learn and adapt to your unique style and preferences. This continuous learning process ensures that the assistance you receive is always improving, making your experience with Microsoft 365 increasingly intuitive. Conclusion Microsoft 365 Copilot prompts are more than just a feature; they are your partner in navigating the future of work. By understanding their functionality and integrating them into your workflow, you can unlock new levels of efficiency, collaboration, and creativity.

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Case Study: Management Support Server Upgrade

By Leislee Mamba • 18 Jan, 2024
Akins IT assists Management Support in migrating their physical server infrastructure to new hardware and enhancing their backup process for improved disaster recovery.
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